The Chan Zuckerberg Initiative uses SurveyMonkey Apply (SMApply) as its grants management portal. All applications must be submitted through this portal (https://apply.chanzuckerberg.com). SMApply is configured to work best using the Google Chrome browser. It is recommended that you familiarize yourself with this portal well in advance of any deadlines. Deadline extensions will not be granted.
- The application process is a two-stage process: Letter of Intent (LOI) and Full Application (if invited).
- Eligibility: Please refer to the Eligibility section of the announcement.
- Award Period: Awards will be four years (48 months) in duration with an expected start date of March 1, 2024.
- Budget: A budget limit has not been set on a per project basis to account for the different resourcing levels likely required by hardware, software, and protocol development projects that may be supported by this RFA. While an upper budget limit has not been set, requests larger than $2.5 million USD will receive additional scrutiny, and may undergo additional budget adjustments. Proposed budgets should reflect the project scope. Indirect costs cannot exceed 15 percent of direct costs. A detailed budget is not required at the LOI stage.
The application (Letter of Intent) consists of the following sections (called tasks in the grants portal): Applicant Details, Organization Details, Proposal Details, Project Proposal, Biosketches, Equal Opportunity & Diversity (optional).
1. Log into https://apply.chanzuckerberg.com.
2. Click the green View Programs button. Find the program/RFA; you may need to scroll down. Click the green More button.
3. Click the green Apply button in the upper right and complete all sections.
4. Enter the title of your application. Proposal title is limited to 60 characters, including spaces. If you need to edit your proposal title, click on the My Applications link in upper right and click the green Continue button on the application you wish to edit. Once the application page opens, click on the three dots to the right of the application title and select Rename from the dropdown menu. Please note that you will not be able to make changes to the title of your application between the LOI and full proposal period.
5. Task 1: Applicant Details: The information entered should be for the individual submitting the application who will act as the main person responsible for the application and as its point of contact. Please note that this person and organization must remain the same between the LOI and full application (if selected).
- Name and email are auto-filled. To edit your name or email, please do so in your account information by clicking your name in the upper right corner and clicking My Account in the dropdown menu.
- Organization, Title/Position, Department or equivalent.
- Career status: Select early-career (faculty 0 to 6 years), mid-career (faculty 6+ to 10 years), or neither. Note: Early- or mid- career status is not required to be eligible for this RFA.
- Early-Career Definition: In the context of this RFA, an early-career investigator is someone who has been in an independent faculty position (or equivalent) for zero to six years at the time of the LOI application due date, i.e. have started their first independent position between July 11, 2017 and July 11, 2023.
- Mid-Career Definition: In the context of this RFA, a mid-career investigator is someone who has been in an independent faculty position (or equivalent) for more than six to 10 years at the time of the LOI application due date, i.e. have started their first independent position between July 11, 2013 and July 10, 2017.
- ORCID iD: Enter in format XXXX-XXXX-XXXX-XXXX. ORCID iDs are unique, digital identifiers that distinguish individual scientists and unambiguously connect their contributions to science over time and across changes of name, location, and institutional affiliation. ORCID iDs will be used to streamline reporting in our applications and grant reports to reduce the burden on grantees. For more information, please visit https://orcid.org/register. (Please contact us at email@example.com if you wish to opt out.)
6. Task 2: Organization Details: Complete all fields in this task; all fields are required.
- Type of organization: Academic, Other Nonprofit, Industry/company, Government, or Other. If Industry/company is selected, an additional set of questions will need to be completed in the portal to determine eligibility.
- Organization name/Address/City/State/Country/Website.
- Tax ID: Enter your organization’s Employer Identification Number (EIN), as assigned by the Internal Revenue Service in the 9-digit format (XX-XXXXXXX; 10 characters total). Foreign organizations or others who do not have an EIN should enter 44-4444444.
7. Task 3: Proposal Details: All sections are required.
- Project Title (auto-filled): Project title is limited to 60 characters, including spaces. If you need to edit your proposal title, navigate to your application summary page, click on the three dots to the right of the application title (next to the Preview link) and select Rename from the dropdown menu.
- Project Purpose: Summarize your research project; limited to one sentence. Please use a third-person voice. (maximum of 200 characters including spaces).
- Co-Principal Investigators: Indicate how many Co-PIs in the application. If there are no Co-PIs, enter zero. For applications with Co-PIs, complete the following information for each Co-PI (maximum of five). Do not include the Coordinating PI (applicant) in this section.
- Co-PI name, Title/Position, Degrees, ORCID iD (format: XXXX-XXXX-XXXX-XXXX), Email, Career status
- In the context of this RFA, an early-career investigator is someone who has been in an independent position for zero to six years at the time of the LOI application due date, i.e. have started their first independent position between July 11, 2017, and July 11, 2023 and mid-career as someone who has been in an independent position for more than six to 10 years at the time of the LOI application due date i.e. have started their first independent position between July 11, 2013 and July 10, 2017.
- Organization Name, Country, Website
- Type of organization (drop-down menu: Academic, Other Nonprofit, Government, Company/industry, Other).
- Tax ID: Enter the Co-PI organization’s Employer Identification Number (EIN), as assigned by the Internal Revenue Service in the 9-digit format (XX-XXXXXXX; total of 10 characters). Foreign organizations or others who do not have an EIN should enter 44-4444444.
8. Task 4: Project Proposal: Upload your project proposal as a single PDF; font must be 11 point or larger and margins must be at least one-half inch (top, bottom, left, and right) for all pages. Include the following sections:
- Proposal Body: maximum of 500 words
- Background: Describe the current state-of-the-art technology you are working on.
- Project Goals: Detail the technology goals of the project.
- Significance: Describe the scientific significance if the technology goals are met.
- Project Plan: Describe the research and development strategy to be employed and main milestones.
- Figures (optional): Limited to one page, inclusive of legends. Figure legends do not count towards the word count.
- References Cited in your proposal: No word/page limit; include complete source references.
9. Task 5: Biosketches: Upload the biosketches in PDF format for the Coordinating PI and each Co-PI on the team listed in the Project Details section. Biosketches can be uploaded in a combined single PDF or one PDF for each PI; maximum of five pages per biosketch; NIH format or similar.
10. Task 6: Equal Opportunity & Diversity (optional): CZ Science supports the science and technology that will make it possible to cure, prevent, or manage all diseases by the end of this century. Different communities are affected by or experience disease in different ways. Moreover, due to systemic barriers, the scientific enterprise itself is not a place where all voices and talents thrive. We believe the strongest scientific teams — encompassing ourselves, our grantees, and our partners — incorporate a wide range of backgrounds, lived experiences, and perspectives that guide them to the most important unsolved problems. To enable our work, we incorporate diverse perspectives into our strategy and processes, and we also seek to empower community partners to engage in science.
We request demographic information associated with applications submitted to CZI in response to our open calls. This information helps us learn from the RFA process, as well as improve our strategies to help ensure members of underrepresented or marginalized groups in science are aware of and able to apply to CZI opportunities. Please note that answering the questions below is voluntary, and receiving funding is not contingent on providing this information. Demographic information provided may be used in our grant-making process but will not be used as the sole or determinative factor in our grant funding decisions. We may also publish aggregated data in various public forums, such as a website or blog. All responses will be shared only with limited personnel and service providers, who will use that information only for the purposes described in this paragraph.
If you have any additional questions about why we ask this, what we do with the data, or to share suggestions for improvement, please reach out to firstname.lastname@example.org.
The information below may be entered for the Applicant / Coordinating PI, who will be submitting the application on behalf of the team. The categories listed below may not capture all possible identities; in the event that the categories do not accurately reflect your identities, please use the space provided to self-describe.
- What is your race/ethnicity? (optional)
- What is the year of your last academic degree? (optional)
- What is your gender? (optional)
- Are you transgender? (optional)
- Are you a member of the LGBTQIA+ community? (optional)
- Do you have one or more disabilities? (optional)
The Applicant / Coordinating PI may also provide aggregated information on the demographics of the Co-Prinicipal Investigators (Co-PIs) listed in the Project Details section of the application if those Co-PIs agree to share that information with CZI. The categories listed below may not capture all possible identities; in the event that the categories do not accurately reflect their identities, please use the space provided to describe.
- How many of the Co-PIs self-identify as each of the following genders?
- Woman, Man, Non-binary/Third gender, Prefer not to state, Prefer to describe (optional)
- How many of the Co-PIs self-identify as each of the following races/ethnicities?
- Two or More Races, Black and/or African American, Asian, White, Hispanic or Latinx, Middle Eastern or North African, Native Hawaiian or Other Pacific Islander, American Indian or Alaska Native, Prefer not to state, Prefer to describe (optional)
11. Mark all tasks as complete.
12. Submit your application: Once all required tasks are completed, click the green Review & Submit button. Note that once your application has been submitted, it cannot be edited.
- If the Submit button is grayed out, it means your application is not yet complete— check that all required fields are entered and you have clicked the Mark as Complete button within each task.
- Click the green Submit Your Application button on the left side of the window. Confirm your submission by clicking the Submit button in the pop up window.
13. Once your application is submitted, you will receive an email confirming submission. If you do not receive a confirmation email within a few minutes, please check your spam folder. If you still did not receive your confirmation email, please email email@example.com.
Applicants will be notified by email by August 15, 2023 if they have been invited to submit a Full Application. Detailed application instructions will be provided at that time. The Full Application will require additional materials such as a budget description, biosketches, and a detailed project proposal. Full Applications will require institutional sign-off (see Institutional Approval Form for details), so please be sure that your institution is able to comply with all requirements before submitting a Letter of Intent. Please also review the Full Application submission timeline before submitting a Letter of Intent; deadline extensions will not be granted. Full Applications (if invited) must be submitted by 5 p.m. Pacific Time on September 26, 2023.
For administrative and programmatic inquiries pertaining to this RFA, please contact firstname.lastname@example.org. For technical assistance with SMApply, please contact email@example.com or while logged into SMApply, click on the information ”i” link in the upper right corner and submit a help request ticket.