Community Space Terms of Service and Membership Agreement
This Community Space Terms of Service and Membership Agreement (“Agreement”) is entered into by 801 Jefferson, LLC (“801”, “we”, “us”; an affiliate of the Chan Zuckerberg Initiative, LLC (“CZI”)), and You, the other party entering into this Agreement (“Organization”, “you”). This Agreement governs your use of 801’s Community Space located at 801 Jefferson Ave., Redwood City, CA 94063 (the “Space”) during events that you schedule (“Events”).
Our Privacy Notice, incorporated herein, describes the information we collect as part of your use of the Space and how we use, share, and safeguard that information.
Only approved organizations (“Members”) can seek to reserve the Space. More information about membership can be found in our Membership and Event Guidelines page (which is incorporated herein) or by emailing firstname.lastname@example.org.
Please note that continuing membership is subject to your meeting the obligations laid out in this Agreement, as well as the rules 801 may set forth in our Membership and Event Guidelines, including the insurance requirements set forth therein. In light of the ongoing COVID-19 pandemic, our Membership and Event Guidelines are subject to change based on evolving public health guidance. You and all guests using the Space are required to comply with the Membership and Event Guidelines, and any additional CZI and local health and safety guidelines, then in effect at the time of your Event.
Your Events, Your Space
801 in its sole discretion has the right to approve Events and revoke the approval of any Event that violates this Agreement. When you successfully reserve the Space for your Event, we think of the reserved Space as “yours” for the Event. That comes with a few responsibilities:
- Respect the Space. Be a caretaker for the Space so that other members of the community can enjoy it in the future. This means not damaging the Space in any way. It also means that you are responsible for any damage to the Space or injury to any person or personal property caused by you or your guests, and will defend, indemnify and hold us and CZI (and its officers, directors, employees, and affiliates) harmless from and against any and all claims, liabilities, damages or costs incurred (“Claim”) on account of any such damage or injury caused by any act or omission by you or them or otherwise by your or their neglect, willful misconduct, fraud or fault. IN NO EVENT WILL 801, CZI, OR ANY OF THEIR AFFILIATES BE LIABLE TO YOU OR ANY OTHER PARTY FOR ANY INDIRECT, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES, HOWEVER CAUSED, IN CONNECTION WITH THE USE OF THE SPACE OR THIS AGREEMENT. IF YOU INCUR SUCH DIRECT DAMAGES AS A RESULT OF OR IN CONNECTION WITH USING THE SPACE, 801’S and CZI’S, AND ANY OF THEIR AFFILIATES’ DAMAGES ARE CAPPED AT $1,000 IN THE AGGREGATE.
- It’s your Event, not 801’s. 801 makes the space available to your Organization and others like it, but that doesn’t mean we or CZI sponsor, endorse, or officially “host” those Events – they are your Organizations’ Events. Your organization is solely responsible for any license, permit, tax, or other requirement arising from Events. Also, you agree to not use the CZI logo or name in your promotions or otherwise suggest your event is endorsed by CZI or 801. If you have questions about this policy, you can email email@example.com.
- Filming and Photography. You are welcome to collect photos and videos of your Event. Please seek explicit permission from other groups or individuals who may appear in your content. Please also seek permission from CZI if any content features CZI logos or branding.
801 maintains and operates the Space
801 is responsible for maintaining and operating the Space. These responsibilities come with a few conditions that may impact your Event and use of the Space.
- The Space is available for Events that align with CZI’s mission to help build a future for everyone. As a baseline, this means your Organization and your Event do not discriminate against any person or group of people in either hiring/employment practices or in the administration of programs and services, including on the basis of sexual orientation, gender identity, or race.
- Your Events will not be political events (i.e. events that: promote or oppose political campaigns; attempt to influence the outcome of public elections, including ballot measures, referenda, or constitutional amendments; carry on, directly or indirectly, voter registration drives, candidate forums, or other election-related activities; or attempt to coordinate or engage in lobbying or otherwise influencing legislation.)
- Your Events will not be private or family events (e.g., weddings, birthdays, other celebrations).
- Your Events will not be religious events (e.g., proselytizing or events whose primary focus is religious worship and instruction.)
Disputes will be resolved via arbitration
801 and CZI hope and expect that the Space will positively contribute to the community through your Events and the Events of other Members. In the unlikely event that there is a dispute arising out of or relating to the Space, your Event or this Agreement (“Dispute”), you and we agree that we shall (in good faith) meet and attempt to resolve the Dispute within thirty (30) days. If the Dispute is not resolved during that time, then you and a representative of CZI shall (in good faith) meet and attempt to resolve the Dispute through non-binding mediation with a mutually agreed upon mediator within thirty (30) additional days. If the Dispute is not resolved within that time, you agree to the below:
- The Dispute shall be determined fully, finally, and exclusively by neutral, binding, and confidential arbitration under the substantive and procedural provisions of the Federal Arbitration Act.
- The arbitration will be administered by JAMS in San Mateo County, California before a single arbitrator, and be initiated and conducted according to the JAMS Comprehensive Arbitration Rules and Procedures.
- The arbitrator shall follow the substantive laws of the State of California in adjudicating any Dispute and judgment on any award may be entered in any court having competent jurisdiction in San Mateo County, California.
- The arbitrator shall have the power to award any type of relief that would be available in a court of competent jurisdiction and will issue a written decision at the end of the arbitration, which shall be final and binding.
- The arbitration, mediation, and all conversations in connection with the resolution of any Dispute are confidential, meaning that neither party will publicly disclose to any other person or entity any facts about the substance or existence of the Dispute, arbitration, any arbitration hearing, or the arbitration award, except as necessary to enforce or challenge such award in court or comply with applicable law, including the Brown Act.
If this arbitration provision is determined for any reason to be unenforceable or inapplicable to all or part of any Dispute, then the portion of such Dispute that is not subject to arbitration shall be instituted exclusively in the federal and state courts located in San Mateo County, California.
Material Changes and Questions
The terms of this Agreement may change from time to time. If any changes are material, we will notify you via the email address we have for you on file, or by other written means, to give you the opportunity to review the changes before they take effect. If you object to any changes, you may contact us at firstname.lastname@example.org to terminate your membership. Your continued use of the Space after we notify you of these changes means that you are agreeing to the updated Agreement.
801 will work with you to ensure the space functions for both your Organization and the communities you serve. Your feedback and questions will help us make the Space a success. If you have either, please send it our way at email@example.com.
Date last updated: 1/17/2024
Community Space Privacy Notice
This Privacy Notice describes the data the Chan Zuckerberg Initiative, LLC (“CZI”) collects as part of offering you the Community Space located at 801 Jefferson Ave., Redwood City, CA 94063 (the “Space”), as well as how we use, share, and safeguard that information.
We also collect information as part of your visiting www.chanzuckerberg.com, which hosts this Space reservation form. The bullets below supplement our Privacy Notice for the underlying website, which is found here.
1. Who we are. CZI maintains and operates the Space reservation form.
2. The data we collect about you. We collect the information about you and your organization that you provide us when you register as a member of the Space (each registered member, a “Member”), and when you reserve the Space for your Organization’s event (“Event”). This includes:
- Information you provide to us in this form as part of the Space reservation process;
- Information you provide us to run your Event (e.g., using the list of attendee names to run background checks as necessary);
- Feedback and survey responses you provide us to help make the Space better; and
- Information about your usage of our WiFi network. This includes information about the device and browser you’re using to access the network, and your IP address.
We do not collect or store any medical or health information, which may include but is not limited to, proof of COVID-19 vaccination or the COVID-19 test results of you or your guests.
With your permission, we also may photograph or film the Space during your Event, capturing photos or footage that may include you, other members of your organization, or your guests. We will seek your consent prior to any filming or photography, and will ask you and others to sign media release forms.
3. How we use your data. We use your personal data for the following business purposes: to manage the Space, which includes processing membership applications, allowing Members to reserve the Space, and ensuring the safety of the Space. If you give us permission to do so, we may also use photos or film of your Event to promote the Space within the community.
4. How we share your data.
- Vendors. We don’t share your personal data with third parties except with certain vendors that provide services necessary for the operations and security of the Space. For example, when you reserve the Space for an Event, we share the guest list you provide us with a visitor management software vendor called Envoy so that we can provide your guests with access to the building. Similarly, we use Google Suite to manage booking requests and maintain our Member database.
- City of Redwood City. We may share aggregate data about how the Space is used with the City of Redwood City, but that data won’t identify any particular individual or organization.
- No selling or marketing. We don’t sell your data or share it for behavioral advertising purposes. If we want to use information about your use of the Space in our marketing or advocacy efforts, or otherwise share it publicly, we’ll reach out to you with additional details.
5. Retention. We will keep your information only for as long as we believe that we need it for the purpose we have collected it (as described above) or to meet legal obligations, resolve disputes, maintain security, prevent fraud and abuse, enforce our agreements with you, or fulfill your request to unsubscribe from further messages from us.
6. Your legal rights. Under certain circumstances, you have rights under California data protection laws (e.g., California Consumer Privacy Act) in relation to your personal data, including the right to receive a copy of the personal data we hold about you, the right to delete your data, the right to make corrections, the right to object to our use of your data, the right not to be discriminated against for exercising any of these rights, and the right to receive notice about our use of your personal data. To exercise these rights, email firstname.lastname@example.org and provide us with sufficient information that allows us to reasonably verify you are the person about whom we collected personal information. You can also have an authorized agent make a request on your behalf.
7. Additional Information for California Residents. The California Consumer Privacy Act (“CCPA”) requires certain businesses to give California residents a number of rights regarding their personal information. We are offering these rights to you, which are described in Section 6 above. In addition to these rights, we give you a right to request the following information about your personal information that we have collected in the past 12 months:
The Right to Know.
This right allows you to request the following information about the personal information that we’ve collected about you in the past 12 months:
- Information about Data Collection
- The categories of personal information that have been collected.
- The categories of sources from which we have collected personal information.
- The business purpose for which we have collected personal information.
- Information about Data Disclosure
- The categories of personal information, if any, that have been sold, shared, or disclosed for a business purpose to third parties.
- The categories of third parties to whom personal information was sold, shared, or disclosed for a business purpose.
- Identification of the specific business purpose for disclosing the personal information.
We have described the personal information that we collect, how we use, and disclose it in this Community Space Privacy Notice, but provide the following additional disclosure:
Information about Data Collection
- Information we collect. We have collected the following categories of personal information from consumers within the past 12 months: (1) identifiers; (2) internet or other electronic network activity; (3) geolocation data; (4) inferences drawn from internet or other electronic network activity; (5) survey responses; and (6) audio or visual information.
- Sources of information. We obtain these categories of personal information from the sources described in Section 2 of this Privacy Notice.
- Purposes of collection. We collect personal information for one or more of the business purposes described in the Section 3 of this Privacy Notice.
Information about Data Disclosure
- Information we disclose. We have disclosed the following categories of personal information within the past 12 months: (1) identifiers; (2) internet or other electronic network activity; (3) geolocation data; (4) inferences drawn from internet or other electronic network activity; (5) survey responses; and (6) audio or visual information.
- Third parties to whom we disclose. We disclose your personal information to third parties as described in Section 4 of this Privacy Notice.
- Purposes of disclosure. We disclose the personal information we collect for one or more of the business purposes described in Section 3 of this Privacy Notice.
8. Contact. If you have questions about this Privacy Notice, please contact us at email@example.com.