Membership and Event Guidelines

About the CZI Community Space

The Community Space is located on the first floor of the Chan Zuckerberg Initiative (CZI) offices in downtown Redwood City: 801 Jefferson Avenue, Redwood City. It is operated and made available by 801 Jefferson, LLC, which is an affiliate of CZI, LLC (together for purposes of these Guidelines, “CZI”).

Organizations seeking Community Space membership are required to tour the space. To schedule a tour, email communityspace@chanzuckerberg.com.

Hours of Operation

Monday – Friday, from 8:00am to 6:00pm PT. Meeting rooms and main event space will be reservable from 8:30am to 5:30pm PT. These operating hours are subject to change as we continue to gather feedback from our members and community partners.

Parking

The Community Space does not offer parking. The CZI building is conveniently located four blocks from the Redwood City Caltrain station, and across the street from the Jefferson Parking Garage. Bicycle parking is not offered onsite. Learn more about parking in downtown Redwood City here.

Rental Fees

The use of the Community Space is free of charge to all members. A certificate of insurance valid through the date of your meeting or event is required to use the space. Beyond the use of the physical space and the provided amenities, any additional event costs will be at an organization’s own expense.

Pilot Period

CZI is committed to creating a positive experience for all organizations and groups accessing the Community Space.

CZI will launch the Community Space as a pilot in January 2020. During the pilot period, existing CZI 501(c)(3) grantees and partners based in San Mateo County, as well as the City of Redwood City and San Mateo County government agencies, will be eligible for Community Space membership.

CZI will work closely with pilot partners to ensure the space functions for both member organizations and the communities they serve. Feedback from these pilot partners will help CZI create an experience that is consistent, seamless, and pleasant for all Community Space members and their guests.

The space will be open to all eligible San Mateo County community organizations and groups in May 2020.

Becoming a Member

Only Community Space members can reserve meeting rooms and event space. There is no cost to membership, and use of the meeting rooms and main event space is free of charge to all members.

Membership Eligibility

CZI will launch the Community Space as a pilot in January 2020. During the pilot period, existing CZI 501(c)(3) grantees and partners based in San Mateo County, as well as the City of Redwood City and San Mateo County government agencies and entities, will be eligible for Community Space membership.

Beginning in May 2020, membership to the Community Space will be extended to all nonprofit organizations with 501(c)(3) status based in San Mateo County, serving San Mateo County residents, and mission-aligned with CZI.

For more information, please email communityspace-membership@chanzuckerberg.com.

Applying for Membership

Nonprofit organizations that are 501(c)(3)s based in San Mateo County and serving San Mateo County residents can apply to become members of the Community Space. We will check your nonprofit organization status on Guidestar.

City of Redwood City and San Mateo County government agency applicants can apply directly on our site.

In addition to an online application, all applicants will be required to attend a Community Space orientation and provide a certificate of insurance before a membership request is approved.

Certificate of Insurance

A certificate of insurance is a document used to provide verification of an organization’s insurance policy and usually contains information on the types and limits of coverage, insurance company, policy number, named insured, and the policy’s effective periods. Insurance valid through the date of the meeting or event is required to use the space.

Hosting a Meeting or Event

Once your organization’s membership is approved, you will be able to book a meeting or event through our online event booking form.

Community Space members can rent meeting and event space free of charge. A certificate of insurance valid through the date of the meeting or event is required to use the space.

Any additional costs associated with an event will be at the hosting organization’s expense.

Room Reservations

Nonprofit organizations that are 501(c)(3)s based in Redwood City and serving Redwood City residents, and are mission-aligned with the Chan Zuckerberg Initiative, as well as City of Redwood City government agencies, will have access to reserve the Community Space once per month for meetings, programming, or events.

Nonprofit organizations that are 501(c)(3)s based in San Mateo County and serving San Mateo County residents, and are mission-aligned with the Chan Zuckerberg Initiative, as well as San Mateo County government agencies, will have access to reserve the Community Space once per quarter for meetings, programming, or events.

Room Setup and Space Amenities

We offer a variety of layout options and amenities. Layout arrangements must be confirmed 24 hours prior to the event start time. Learn more about room setup options here.

Onsite Support

Facilities support will be provided to assist with event setup and breakdown, as necessary.  Representatives from CZI will staff events in the main event space as needed, including AV technicians who will help manage AV at events.

IT Capabilities and Support

The Community Space meeting rooms and the main event space are equipped with wireless internet, Zoom video conferencing capabilities, and presentation screens. Each meeting room has instructions on how to initiate and launch meetings.

Each room is equipped with power adapters and presentation cables. The main event space is equipped with microphones and AV equipment.

The meeting rooms are self service and do not require support. If issues arise, technical support is available to help. CZI AV technicians will staff all events in the main event space.

Food and Beverage

Community Space members can bring in food like snacks, homemade items, beverages, and more.

Members can also use catering services for their events. We’ve compiled a list of vendors, menus, and pricing for your convenience and can share that list upon request. Outside caterers and vendors will need to provide a certificate of insurance one week before your event.

Organizations using catering services will have access to the catering kitchen upon request. The catering kitchen includes: holding hot boxes, refrigerator, dishwasher, two microwaves, and an ice machine. There is no additional heating equipment in this space.

Organizations using the space are responsible for removing any leftover food, beverages, supplies and equipment at the end of their event. CZI will remove any bagged trash or recycling from the space.

Frequently Asked Questions

Am I responsible for setting up my event and cleaning up when it ends?

Yes.

Can I book multiple rooms for my meeting or event?

Yes, members have access to book the Sequoia and Redwood meeting rooms as well as the main event space, pending availability.

Is childcare available?

No. The space is not equipped to provide childcare to Community Space members or their guests.

Can I host meetings or events for political purposes?

No. Events for political purposes are not permitted.

Can I use the CZI logo when advertising my event?

Event hosts can share the Community Space name and address but cannot use CZI or Community Space logos or other trademarks for external promotion without explicit consent from CZI.

Will event photography or videography be provided in the CZI Community Space?

CZI will not provide photography or videography support in the Community Space, but you are welcome to collect your own photos and videos. Do not film or photograph CZI or Community Space logos. Photography and videography vendors must provide a certificate of insurance at least one week in advance of your confirmed event.

Can media cover my event?

Yes. Notify CZI Community Space staff 48 hours in advance of your event if press will be in attendance.

Can my organization host a fundraising event in the CZI Community Space?

Yes. Your organization must comply with the Community Space Terms of Use and all applicable laws.

Is alcohol allowed in the CZI Community Space?

Only beer and wine can be served in the Community Space. Alcohol is not to be sold on site.

Organizations hosting events where alcohol is served are responsible for ensuring that alcohol is safely and legally served and consumed. Each organization is responsible for removing any leftover wine and beer at the end of their event.